Course Registration

Article (11): Academic Load:

The academic load refers to the number of credit hours a student is allowed to register for during a single academic semester. According to the provisions of these regulations, the minimum academic load is 9 credit hours, and the maximum is 21 credit hours per semester. Additionally, the student must complete the university requirement courses, totaling 16 credit hours, by the end of the second semester of the first academic year.

Article (12): Withdrawal from Courses:

• A student is allowed to withdraw from one or more courses during the first and second weeks of the semester. In this case, no record of the withdrawal will appear in the student’s transcript.
• A student who has attended at least 75% of the credit hours may, with the approval of both the Department Council and the College Council, withdraw from one or more courses during the first six weeks of the semester. In this case, the withdrawal will be recorded in the student’s transcript with a (W), and the withdrawn courses will not be included in the calculation of the student’s GPA.
• A student who has attended at least 75% of the credit hours as stipulated in these regulations may completely withdraw from a semester for an accepted and documented excuse, with the approval of both the Education and Student Affairs Council and the College Council. In this case, the withdrawal will be recorded in the transcript as (CW) — “Withdrawal with an Accepted Documented Excuse” — for all courses of the semester. Such a withdrawal is considered equivalent to enrollment suspension for one semester.
• The College Council may suspend a student’s enrollment if the student presents an accepted and documented excuse, in accordance with the previous clause. In this case, the period of suspension will not count toward the maximum duration allowed for obtaining the degree, as specified in these regulations.

Article (13): Interruption of Study:

A student is considered to have interrupted their studies if they fail to register for a semester or if they withdraw from all registered courses during the semester without an acceptable excuse. In such cases, the period of interruption is counted within the time limit allowed for obtaining the degree, in accordance with the provisions of these regulations.

Article (14): Course Addition:

A student is allowed to add one or more courses during the first and second weeks of the semester, considering the maximum allowable academic load according to the provisions of these regulations.

Article (15): Postponement of Final Examination:

The final exam may be postponed if the student is absent due to a documented and acceptable excuse approved by the Council of Education and Student Affairs, after consulting the Faculty Council, and in accordance with the following conditions:

1.The excuse must be documented by a government authority.

2. The student must have attended at least 75% of the course's credited hours, as stipulated in these regulations.

3. The student must have completed the coursework requirements for the course.

Article (16): Warning:

A student is placed on academic warning (maximum of two warnings) if they do not achieve the cumulative GPA required for each academic degree according to the provisions of this regulation at the end of each semester.

Article (17): Failing a Course:

• If a student fails a core (compulsory) course, they must retake the course. If the student fails an elective course, they may replace it with another elective course, provided they obtain approval from the academic advisor and the relevant departmental council.
• If a student fails the same course more than once, it is only counted as one failure when calculating both the semester GPA and cumulative GPA.
• If the student’s cumulative GPA falls below 0.7, they are granted one semester to improve it. During this period, they are not allowed to register for courses above their current academic level.

Article (18): Course Grade Distribution (Coursework / Practical Exam / Final Exam):

• 40% of the total grade is allocated to coursework, and 60% to the final exam for courses that do not include practical hours or a final practical exam, according to the regulations.
• If the course includes practical hours and a final practical exam, then the grade distribution is as follows:

      - 20% for coursework.

      - 20% for the final practical exam.

      - 60% for the final written exam.

      - The college council determines the rules governing coursework for all academic courses.

      - The duration of the final written exam is three hours for each course.

• For courses without written final exams, such as:

      Seminar courses:

         - 60% for coursework.

         - 40% for the final oral exam.

      Field training courses:

         - 60% for coursework.

         - 20% for the final report submitted by the student at the end of the training period.

         - 20% for the final oral exam.

       Applied graduation project:

         - 20% for coursework.

         - 50% for project implementation.

         - 30% for discussion and final oral exam.

• A student is considered to have passed a course if they obtain:

         - At least 50% in the written final exam.

         - At least 50% in the final practical exam (if applicable).

Article (19): Attendance and Absences:

• Study at the Faculty of Nutrition Science is in-person only, and attendance is mandatory. Attendance is monitored according to college regulations.
• Transfer and bachelor's exams are held at the end of each semester in the courses studied by the student, including students with "Incomplete" status.
• A student is denied a chance to take the final exam if their absence exceeds 25% of the course’s scheduled contact hours. In such cases, the student is considered to have failed the course and receives an F grade.
• In case of denial, the student receives a "H" grade (for "denied"), and they must retake the course in the following academic year.
• Field training is treated like any other course regarding the required attendance percentage.

Article (20): Graduation Project, Field Training, and Summer Training:

1. Graduation Project:

• Final-year students (Level 4 – First Semester) register for the applied graduation project course.
• The relevant academic departments annually determine topics related to the students’ field of specialization.

2. A student who fails the graduation project course is considered to have failed the academic level, even if they passed all other courses.

• The student must retake the project course, and passing it is a graduation requirement.

3. Field Training:

• A specific day is designated in the academic schedule for students to attend field training at an institution approved by the relevant department council.
• The training must be attended regularly during Level 4 – First Semester for a minimum of 12 weeks at 3 credit hours per week, totaling 36 credit hours.

4. If a student fails the field training course, they are also considered to have failed the academic level, and all provisions applicable to the graduation project (as mentioned in point 2) also apply here.

5. Students must attend summer training for three consecutive weeks, at 4 hours per day, before enrolling in Level 7, at a relevant institution. After completing the summer training, each student submits a report to the training supervisor describing the training site, the experience gained, and an evaluation of its strengths and weaknesses. This report is a complementary part of the field training course to be completed in Level 7.

Article (21): Academic Advisor:

• At the beginning of each academic year, an academic advisor is appointed from the faculty members.
• The advisor guides students throughout their studies and ensures that the student completes the university requirement courses by the end of Level 1 (Second Semester).

Article (26): Tuition Fees and Mandatory Charges:

1. Students must pay the admission exam fees (including the personal interview) as determined by the faculty before the interview, according to the regulations of Helwan University.

2. Students must pay the announced tuition fees by the deadline set by the college. Payment is a requirement for completing the registration process.

3. Students enrolled in the Clinical Nutrition (English) Program must pay the fees announced annually by the college council. Payment is a prerequisite for completing registration.

4. Students must also pay the field training fees approved by the academic department and endorsed by the college council before beginning the training.